Frequently Asked Questions

Certified payroll is a weekly wage report plus a signed Statement of Compliance, required on federally funded or federally assisted construction work. The report lists every laborer and mechanic on the covered project — classification, daily hours, rate, gross, deductions and net pay — and the statement is where an owner or authorized officer certifies that the report is complete and correct and that everyone was paid at least the prevailing wage for their classification. The signature is what turns an ordinary payroll into a certified one. Our certified payroll form guide sets out the requirement in plain contractor English.

Prime contractors and every subcontractor performing on-site work on contracts covered by the Davis-Bacon Act — federal construction contracts in excess of $2,000 — or by one of the many Related Acts that attach Davis-Bacon labor standards to federally assisted work such as highways, housing, water and energy programs. Subcontractors submit to the prime, and the prime reviews and forwards everything to the contracting agency. Many states also run their own prevailing-wage laws with their own forms and portals, so check your state agency for state-funded work. See Davis-Bacon coverage and who must file for the detail.

Every week in which you perform covered work. Payrolls are numbered sequentially from your first week on the project, and the prime forwards them to the contracting agency within seven days of the pay date. Weeks with no work on the project are worth submitting as "no work performed" so the sequence stays unbroken — gaps in the payroll numbering are one of the more common reasons a submission gets bounced back.

For the project: name, location, project or contract number, the wage determination number incorporated into your contract, the week ending date and the sequential payroll number. For each worker: name and an identifying number (in practice the last four digits of the Social Security number — never the full number), whether they are a journeyworker or a registered apprentice, the labor classification taken from the wage determination rather than your internal job title, daily straight-time and overtime hours, hourly rates, any hourly fringe-benefit credit or cash paid in lieu, gross earned on this project and across all work, deductions, and net pay. Our field-by-field guide covers every column in order.

An owner or authorized officer of your firm, on paper, after review. The signature line is rendered blank by design — certifying a payroll is a legal act that belongs to a person, not to software.

Consequences scale with the seriousness of the lapse. In the ordinary case the payroll is returned for correction and contract funds are withheld until compliant payrolls arrive, which tends to make late filing expensive rather quickly. Willful violations can lead to debarment from federal work. And because the Statement of Compliance is a certification rather than a formality, false statements carry criminal exposure — the form itself cites 18 U.S.C. § 1001. Missing weeks and out-of-sequence payroll numbers are among the most frequent reasons a submission is rejected, which is why "no work performed" payrolls are worth filing.

You enter one week’s payroll — the project details, then each worker’s classification, daily hours, rates, fringe and deductions — and download a completed WH-347-equivalent report together with the Statement of Compliance, in both DOCX and PDF, ready for your officer’s review and signature. Your figures print exactly as you entered them; we never recalculate your payroll. Anything the form requires that you have not supplied is flagged [EMPLOYER TO COMPLETE], so nothing reaches an agency half-finished, and you can regenerate free while you proof it. See pricing for the current options, or contact us if you would like to ask something first.

No - deliberately. Every hour and dollar figure prints exactly as you entered it; we sum only visible column totals. Column 6B is your total hourly fringe-benefit credit across all plans, and 6C the hourly payment in lieu - we print what you enter, we do not derive rates.

Yes — you receive an editable DOCX alongside the submission-ready PDF, so last-minute corrections or GC-requested tweaks are easy.

$5 per weekly report, one-time, covering both documents in DOCX and PDF with free regenerations while you proof it. No subscription required.

The documents contain every information element of federal Form WH-347 (Rev. January 2025) in an equivalent layout, which Department of Labor regulations expressly permit (29 CFR 3.3-3.4 require the information weekly, not the specific form). Confirm your contracting agency's own submission requirements — some agencies or states mandate their own portal or format. The official blank PDF is also on our site, free.

WH-347 is the Department of Labor’s certified-payroll form for Davis-Bacon and federally assisted construction. The information it collects is mandatory but the layout is not: 29 CFR 3.3-3.4 require the information weekly, so any equivalent form carrying the same elements is acceptable. The current revision is January 2025 (OMB Control No. 1235-0008), which split the worker’s name across columns 1A-1D, replaced the old withholding-exemptions column with a (J) journeyworker or (RA) registered apprentice designation, and separated the 6A, 6B and 6C rate and fringe columns. Our guide to how to fill out WH-347 explains each field in turn.

The January 2025 revision (OMB Control No. 1235-0008) - the current form. It restructured the old layout: worker name split across columns 1A-1D, an identifying number in 1E, a (J) journeyworker / (RA) registered apprentice designation replacing withholding exemptions, separate 6A/6B/6C rate and fringe columns, and six certification statements with a per-plan hourly fringe credit table. Templates still showing a 4(a)/4(b)/4(c) election are the retired version.

Yes. The official blank WH-347 is on our WH-347 fillable form page as a free PDF download, straight from dol.gov. One caveat worth knowing before you start: the government distributes that PDF flattened, so it is not a true fillable form — most contractors print it and complete it by hand, or rebuild it in a spreadsheet. If you would rather not re-type the same header block every Friday, the same page lets you enter the week once and download the form completed instead.

Yes — two, drawn from the same fictional project so you can see how they fit together: a completed sample certified payroll report and the matching sample Statement of Compliance. They show the January 2025 layout, the per-plan fringe-benefit credit table and the certification wording exactly as your own documents are produced.

Not yet. We cover the federal WH-347 information set. State systems (like California's DIR eCPR) have their own portals and formats — tell us which state you need and we'll prioritize.